PREAMBLE

The present Regulation will be applied to the race called: “SIERRA OESTE SWIM CHALLENGE” to be held in the Playa de la Virgen Nueva (Pantano de San Juan, San Martín de Valdeiglesias) on September 21st, 2019 and whose Organization corresponds to CHALLENGE MADRID U.T.E.

In the event of any doubt about its interpretation, the final decision of the Organization will always prevail.

All participants with their registration accept this Regulation in its entirety.

INDICATIONS

The swimmers must be prepared 15 minutes before on the “starting line”.

It is mandatory to wear the swimming cap on your head until you cross the “finish line”.

On the use of swimsuits will apply the rules of the “FINA”.

The use of neoprene will not be mandatory, but recommended.

The use of paddles, mittens, fins, booties, snorkel or any other type of material will not be allowed.

The water temperature will be between 16 and 18 degrees approximately.

The ambient temperature will be between 21 and 23 degrees approximately.

CATEGORIES AND DISTANCES

There will be 2 different starts, one of 1,900 meters and another of 3,800 meters.

In the 1,900 meter race the participation will be OPEN.

In the 3,800 meter race, only those over 16 years old (born in 2003 and earlier) will be able to participate.

The race will be open to all those interested in participating, whether or not federated, who are in physical faculties to participate. For the 3,800 meter race, it will be necessary to be 16 years old on the day of the race, at least 11 years old for the 1,900 meter race, in both cases all minors will have to present a receipt from the father or mother or guardian.

PARTICIPANTS

The communication of the organization with the registered person will be made through the contact channels provided in the registration form. The Organization will assume that this communication process is being supervised by an adult and that the information transmitted through these channels is being correctly assimilated by the minor.

Each participant must identify himself to the organization at the time of the collection of bib numbers by DNI or Passport and must present the corresponding authorization of minors signed by the father, mother or legal guardian (hereinafter Authorizing Person) who will know all the conditions of this regulation.

The authorizing person will give agreement that the participant complies with all the conditions included in this regulation and will confirm that the minor’s health status allows him to complete the proposed race.

The organization is not obliged to carry out any checking of the state of health, physical condition or training. Participation in the Event will be entirely and exclusively the responsibility of the authorizing person.

The registered person will be covered by an insurance policy arranged by the Organization. The insurance will not cover pathologies or latent injuries, imprudence, negligence, non-observance of the laws or of the Rules and Regulations, etc. nor the accidents that may occur during transfers to and from the place where the race will be held. The Authorizing Person may obtain a copy of the terms and conditions of the referred insurance policy by requesting it from the organization via email.

The Organization, any company, group and / or person that provides a service for the event, or that in any way collaborate in the Event, will not be liable to the person registered for any type of loss, damage, cost or claim, and is direct, indirect or that may result from participation in the Event, the transfer to and from the Event or any personal property that the person enrolled carries or uses in the Event.

During the Event, the registered person will be able to receive medical attention and advice from the medical personnel designated by the Organization for the Event and, where appropriate, the Organization will assure its transportation to and assistance in a hospital.

The person enrolled through the Authorizing Person has the right to refuse medical attention and advice from the medical staff of the Event.

If the medical staff of the Event considers and motivates the Organization that participation in the Event may pose a risk to the health of the person enrolled, the Organization will exclude it from the Event.

If necessary, the personal data of the registered person that constitutes medical information (either information referring to their condition or physical or mental health) can be computerized only by the medical staff of the Event to give medical assistance in the Event; said process shall only be carried out by the medical personnel subject to the duty of professional secrecy together with the rest of the guarantees provided in the applicable legislation.

At the time of the collection of the bib number, through the Authorizing Person the registered person must deliver the corresponding Responsible Declaration. This document will be accessed:

  • At the time of the dorsal collection.
  • Downloading it from the test website www.challenge-madrid.com

The bib number will not be given to those people who do not present the Responsible Declaration and the Authorization of Minors duly signed at the moment of the collection of the same.

SCHEDULE

The start of the 1,900 meters race will be at 18.00.

The start of the 3,800 meters race will be at 18.15.

REGISTRATIONS

The inscriptions will be made compulsorily on the race page: www.chalenge-madrid.com.

The registrations will open on January 1st, 2019 and will close on September 1st, 2019.

The price of registration is outlined in the web for each distance.

The payment will be made “online” through Credite Card (banking system of secure payment and without any risk for the participant).

All participants will have the same gifts or details offered by the Organization (hat, commemorative shirt, insurance, refreshments, timing, classifications, material control, security personnel, gift raffle, etc …).

Inscriptions will not be accepted the same day of the race.

In case of withdrawal, the refund policy of the registration platform will be followed and only up to one week before the closing of registrations.

The inscriptions are personal and non-transferable, it is not possible to change the participant.

If the organization detects any type of fraud or anomaly, its participation will be directly vetoed.

The price of the registration includes: Participation in the swim crossing; one day insurance; commemorative shirt; custom silicone cap; Isotonic drink and water; piece of fruit; rescue teams; and health services.

RETURN POLICY

The return policy will be as follows:

  • 50% of the amount paid if you cancel before June 30th.
  • 25% of the amount paid if you cancel before July 31st.
  • No refund after August 1.

If you purchase the cancellation insurance (5€), you will get 100% return if you cancel before July 31st.

PARTICIPATION LIMIT

The participation limit is set as follows:

  • Race of 1,900 meters: 300 participants.
  • Race of 3,800 meters: 300 participants.

AWARDS AND TROPHIES

1.900 mts RACE (men and women):
1º – Trophy
2º – Trophy
3º – Trophy

3.800 mts. RACE (men and women):
1º – 150 € + Trophy
2º – 100 € + Trophy
3º – 50 € + Trophy

There will also be conmemorative medals for all participants.

AWARD CEREMONY AND PASTA PARTY

The trophies will be awarded at the Puerta del Sol the day after the race (Sunday 22nd) in the Victory Podium of Challenge Madrid at 16:00 hours.

After the race, a meal will be held for all the participants, collaborators and companions who will be able to acquire their “Food Ticket” for 5 euros

SECURITY AND CONTROL

Both the classifications and the electronic timing of the event will be done through the system called “chip”, which will be delivered by the Organization when the swimmer bag is removed. The “NO RETURN” of the Chip will mean an amount of 10 euros.

The Organization has the corresponding insurance and will be controlled at all times by personnel in motorboats and canoes of the Madrilenian Federation of Rescue and Lifeguard, as well as Civil Protection, Ambulance and health personnel.

The Organization warns and recommends that the test must be performed by people with capacity, health conditions and sufficient preparation for its proper development.

The Organization is exempt from any responsibility for the damages that the participation in the voyage could cause to the participants or to third persons, assuming these with their registration the full responsibility of them.

RACE CANCELLATION

The Organization reserves the right to modify the circuit, schedule or make the decision of “suspension of the race by force majeure”, in this case, the amount of the registration would not be reimbursed.

ADDITIONAL PROVISIONS

For all that is not provided in this Regulation there will be a “Technical Director” and an “Organizing Committee” composed of a representative of the City Council of San Martín de Valdeiglesias and a representative of the registered swimmers.

LEGAL NOTICE/ PRIVACY POLICY

This Legal Notice establishes all the conditions of use which regulate access and use of the website www.challenge-madrid.com, private ownership of Challenge Spain Events SL, who enables internet users to access the Website.

With reference to the abovementioned issues, we proceed to inform about the identification data of the service provider:

COMPANY: Challenge Madrid U.T.E.
ADDRESS: C/ Sánchez Pacheco, 47 (Bis) Local 2
CITY & POSTAL CODE: Madrid, 28002
CIF: U87746269

The organizers of Challenge Madrid welcome you and invite you to read the following General Terms and Conditions of Use of this website and its functioning mode, which will be applicable to navigation in the website in accordance with Spanish standards and regulations currently in force.

www.challenge-madrid.com could modify at any time these Terms and Conditions of Use, therefore we advise you to visit this section periodically, in order to be informed about said changes and updates which might take place.

In order to adjust the use of the Website to criteria of transparency, clarity and simplicity, www.challenge-madrid.com informs Users that there is an email address at your disposal for contacting and consulting any questions which might arise in the future: info@challenge-madrid.com

Users can also contact the Organization at the above indicated postal address or in the case of submitting a complaint, following the instructions (link) and filling in this form (link).

DATA PROTECTION POLICY

All data collected in the Website will only be used by the Organizers and said data will never be sold to third parties.

Personal data collected in the Website correspond to registration data of the participants, which will be used by the Organization as mere though required registration information, as well as for each sole participant.

The Website does not store any banking data of Users.

www.challenge-madrid.com is developed by Challenge Madrid U.T.E., with address in C/ Sánchez Pacheco, 47 (Bis) Local 2, 28002 Madrid, SPAIN.

USE OF COOCKIES

www.challenge-madrid.com reserves the right to use cookies in the Website in order to recognize and track frequent users, with the purpose to personalize and facilitate your navigation within the Website, enabling this way automatic pre-selection of Users own language or other more specific contents.

Cookies used by the Website are related to a single and anonymous User and his/her PC at a time, and they do not provide any personal data of the User.

By means of the use of cookies, it is possible for www.challenge-madrid.com to recognize the computer navigation server utilized by the User, with the purpose to provide contents and offer preferences related to internet navigation services.

ASSIGNMENT IMAGE RIGHTS

The transfer of operating rights to CHALLENGE MADRID U.T.E. on audiovisual recordings, photographs and on the broadcasts, transmissions and / or retransmissions of the CHALLENGE MADRID event and of the participants in it, will be exclusive worldwide, with exclusive right of assignment to third parties, according to the maximum time permit the Intellectual Property Law and for all rights of recording, public communication, reproduction, distribution and transmission, and by any technical means, system or format expressly included, in an enunciative and non-limiting manner, terrestrial transmission, both in digital and analogue, cable, satellite, and in general by any broadcasting, transmission and retransmission procedure, and under any broadcast system, open television, coded, pay-tv, pay-per-view, video on demand, video near on demand, videocassette, laserdisc, videodisc, CDI, CDI-DV, CDRom, DVD, domestic video, mobile telephone, internet and multimedia systems in any format and, in general, by any type of exploitation known or may be known in the future.

On the basis of the above, CHALLENGE MADRID U.T.E. will be the owner of all exploitation rights, in any modality of exploitation, in full and / or partial, of the images and photographs produced of the event and its participants.